Constitution

Name

The name of the society is the International Society for Body Composition Research (ISBCR)

Executive Committee

The Executive Committee will comprise of at least a Chairman, Secretary and Treasurer, and approved by the International Scientific Committee. A process of succession planning should be established to ensure that members of the Executive Committee do not all retire at the same time. Each member will serve a period of 3 years, but this can be extended to a maximum of another 3 year term. The Executive Committee or any other Committee of the Society will be asked to provide nominations for election. The secretary will send a ballot list of the nominees to members of the Executive Committee and International Scientific Committee for voting, together with details of the deadline. Should any position become vacant for any reason between elections, the Executive Committee shall appoint a replacement officer for the remaining term (but the International Scientific Committee will be given the opportunity to raise objections to this appointment).

International Scientific Committee

The International Scientific Committee of the International Body Composition Group, which was established on an ad hoc basis, will form the initial Scientific Committee of the Society. Proposals for a more formal membership structure will require ratification by the current committees of the Society.

Minutes

Minutes shall be kept by the secretary of the Executive Committee and any other Committees of the Society.

Changes to constitution

Changes to the constitution can be suggested by the Executive Committee, the International Scientific Committee, and members of the Society (through a petition to the Executive Committee). A formal written statement of the proposed changes will be required for circulation, discussion and decision by the members. The changes will be carried though with a majority vote.

Finance

A bank account or accounts shall be opened in the name of the Society. The Executive and International Scientific Committee shall authorise the Treasurer to sign the cheques on behalf of the Society.

The Society will ensure that there are appropriate structures and processes to generate and augment available income.

All money raised by or on behalf of the Society shall be applied to further the objectives of the Society and for no other purpose, provided that nothing contained in the constitution will prevent the payment in good faith of reasonable and proper remuneration to any employee of the Society or the repayment of reasonable out-of-pocket expenses.

The Treasurer shall keep and maintain the accounts of the Association.

The accounts shall be audited at the same intervals as the those for international meetings.

Statements of the accounts shall be submitted to the General Meeting of the Association.

A revenue surplus for running international conferences will be divided equally between the Society and the Local Organising Group. The Local Organising Group shall use the profits to promote work on body composition. The Society can use its finances to further the aims of the society, and to pump-prime the next meeting.

In the case of anticipated financial loss from a meeting, the Local Organising committee shall inform the Executive Committee as soon as possible, so that a decision can be taken to either cancel/postpone the meeting or to continue, with the understanding that the Society’s reserve funds will be used to support the meeting.

Meetings of the Society

Free papers to be submitted as oral and/or poster presentations shall be sought.

The papers will be selected and/or commissioned by a committee, such as the local organising committee.

The Local Organising Committee shall be approved by the Executive Committee.

In establishing the programme of the triennial meeting, the Local Organising Committee shall seek advice from the International Scientific Committee and the Executive Committee.

The annual scientific meeting is intended to generate a revenue surplus, which is to be used to further the objectives of the Society.

There will be a report at the triennial meeting from the (i) Chairman (ii) Secretary and (iii) Treasurer.

The Society will publish the Proceedings of its meetings in the IJBCR (The Official Journal of the Society – see ‘Membership’ (see separate file for proposal).